AGM
2022/23 Election Candidate
2022/23 Candidate manifestos and speeches are ready for viewing. Have a look for your reference on how to plan your own speech. The exact timeline for the upcoming election is listed down below.
Meeting Agenda
Dear members of KCLMSoc,
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You are cordially invited to the 9th King’s College London Malaysian Society Annual General Meeting (AGM). The main purpose of this AGM is to elect the new Executive Committee (2022/23), to provide a platform for members to review the society's past year's events and performance, and to submit motions for amendments to our constitution.
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Date: Saturday 25th March 2023
Venue: King's College London Strand Campus, MB2.2
Dress code: Formal
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Meeting agenda (GMT)
1:00pm-1:15pm: Arrival of members and candidates
1:15pm-1:20pm: Opening Speech
1:20pm-1:40pm: Annual Report Presentation
1:40pm-1:45pm: Constitutional Amendments
1:45pm-2:00pm: Break and refreshments
2:00pm-3:50pm: Speeches and Q&A sessions with candidates
3:55pm-4:00pm: Closing Speech
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The AGM will formally start at 1:15 pm. Please note that anyone arriving after 1:15 pm may be barred from entry or voting to prevent any disruption of the meeting.
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As per our constitution, only paid members of KCLMSoc are eligible to vote for candidates and run for committee.
Dress code: Semi-formal for candidates and casual for members.
Timeline
Nominations Open on KCLSU
27th Feb - 21st March 2023
Committee Forms Open
1st March 2023
AGM Information Session
7th March 2023
Deadline for nominations
21st March
Deadline for manifesto
24th March 2022
AGM
25th March 2023
Voting on KCLSU
27th-30th March 2023
Results
5th April 2023
Handover process
5th - 25th April 2023
Candidates will need to nominate themselves for the position they are interested in on the KCLSU, filling in any required details. KCLSU page: https://www.kclsu.org/change/elections/timeline/
Application forms for committee will open on the 7th of March. Details such as the job descriptions for each respective role in the committee will be released.
An information session will be held on the 7th of March where all the present committee will present additional information about their respective roles and to answer any specific questions. Candidates should prepare and consider making a start on their manifestos before this date.
The 21st of March will be the deadline for all candidates to apply for their desired roles and to have completed their manifestos. The 24th of March will be the deadline for uploading manifestos on the KCLSU site.
The AGM will be held on the 25th of March 2023 1-4pm in-person inside a to be announced room in Strand Campus.
Voting opens Monday, 27th March 2023 at 10am and will close 30th March at 5pm. You must be a member to vote
The votes will be checked and published on this date. Good Luck!
The new 2023/24 committee will plan and operate independently but the 2022/23 committee's final event will be the Hari Raya dinner on the 25th of April
Important Details
A) For those interested in running for committee positions (2022/23), kindly fill up the form via the link:
Executive Committee 2022/23 Application Form
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The following is the list of committee positions:
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President
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Vice President
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Secretary
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Treasurer
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Corporate Relations Director
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Events Director (2 positions)
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Publicity Director
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Here is the link to the current constitution for reference: KCLMSoc Constitution 2021/22
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Important information for candidates intending to run in the upcoming elections:
1. Candidates running for President and/or Vice President will be given up to 5 minutes for your speech/talk through your manifesto, followed by a Q&A session of up to 7 minutes. For candidates running for all other positions, you will be given up to 4 minutes to present, followed by up to 6 minutes of Q&A
2. Candidates are required to prepare one-slide manifestos to accompany their speech. Please include a photo of yourself. The following link contains a compilation of manifestos from the previous AGM for your reference: 2021/22 KCLMSoc Candidate Manifestos
3. Please provide us with a google drive link to access your manifesto when submitting the candidate application form.
4. According to our Constitution, each candidate may run for up to 3 positions. For each position, you are required to submit a separate manifesto and prepare a separate speech. The only exception is if you are running for the positions of President and Vice President, in which case, please only submit ONE manifesto and prepare one speech.
5. Pursuant to our Constitution, candidates that are unable to attend AGM can only run with the prior approval of the Chairperson (current President). You need to have a compelling reason as to why you are unable to make it, which is considered at the absolute discretion of the Chairperson. Please speak to any member of the current committee and gain approval latest by 21st March (Tuesday) as alternative arrangements will need to be made.
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B) For those interested in submitting a motion, kindly fill up the form:
The DEADLINE for committee position applications and motions submissions is by 11.59pm GMT, 21st March (Thursday)
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Should you have any questions, please do not hesitate to email us at kclmsoc@gmail.com or contact any of the committee members directly.